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What's new in QuickBooks Desktop 2019?QuickBooks® Desktop 2019 includes a variety of new and improved features that help our clients get more done, while improving the reliability and experience of using the software. QuickBooks Enterprise Solutions' users will find that this year’s release will help them receive inventory and fulfill their customer’s orders faster and with more accuracy.
New! Customer Invoice History TrackerIncluded With: QuickBooks Pro, Premier, Accountant 2019 and Enterprise 19.0. Accessible: From a displayed Create Invoices window, click the See History link to the right of the form name (“Invoice” is the default form name when using an Intuit® invoice template). Features: Real-time invoice status tracking. Single, consolidated view of invoice status includes tracking:
- Invoice created date
- Invoice due date
- Invoice email date and customer name (if invoice is emailed from within QuickBooks using one of the supported email configurations in the Send preferences)
- Invoice viewed date - Internet connection required to see the “viewed” status
- Amount and date of customer Receive Payment recorded in QuickBooks
- Amount and date of Make Deposit recorded in QuickBooks
New! Transfer Credits Between Jobs of the Same CustomerAvailable With: QuickBooks Pro, Premier, Accountant 2019 and Enterprise 19.0. Accessible: For a customer that has open (unapplied) credits, from the main ribbon on a displayed Create Invoices window, select Apply Credits. Features: Efficiently apply customer credits across all jobs of the same selected customer. New column on the Apply Credits window displays the Customer and Job which the credit is currently assigned to. From the Apply Credits window, users can assign that credit to other jobs of the same customer record. QuickBooks records an in/out transaction through an Other Current Asset type account named “Account for Credit Transfer.” This account is added automatically by QuickBooks upon the first instance when a user assigns a credit from one job to another in the Apply Credits window. By default the automatically created account is listed as “inactive” on the Chart of Accounts to discourage users from selecting it during normal transaction entry. Cautions noted with this feature include:
- The transfer of credits from one job to another within the same customer cannot be undone. Any future corrections would need to be done manually using a separate transaction.
- Users without Chart of Accounts access cannot perform the “first” instance of the transfer of credits between jobs. QuickBooks uses the first instance to trigger the creation of the new Other Current Asset account mentioned previously.
- The Transfer of Credits and Apply Credits does not work when in an Accountant’s Copy of the client’s data.
New and Improved! User Prompt to Create a Bill Payment When Using the Write CheckAvailable With: QuickBooks Pro, Premier, Accountant 2019 and Enterprise 19.0. Accessible: The new Check for Bills dialog prompt will display when creating a Write Check for a vendor whom has an open (unpaid) vendor bill(s). From the menu bar, select Banking > Write Check and in the Pay to the Order of field, enter a vendor name that currently has an unpaid vendor bill(s). Features: New and improved prompt helps users avoid using the Write Check transaction type when the proper transaction type should be a vendor Bill Payment. When a user enters a vendor name in the Pay to the Order of field on a Write Check transaction for a vendor that has open vendor bills, QuickBooks displays a new Check for Bills window. The improvement this year is to prompt users by default to Go to Pay Bills. When selected, the Pay Bills window will launch already filtered for the selected vendor's unpaid bills. Optionally, users can select to continue to “Write your check” (not assigning it to an open vendor bill).
New! Employee Pay Adjustment HistoryAvailable With: QuickBooks Pro, Premier, Accountant 2018 and Enterprise 18.0 Maintenance Release R3 or newer (to determine the maintenance release of you or your client’s current QuickBooks version, open QuickBooks and from a windows keyboard select the F2 key). Note this was a slipstream release in a later maintenance release of QuickBooks 2018. Accessible: From the menu bar, select Reports > Employees & Payroll > Employee Pay Adjustments History. Available in QuickBooks with an active Basic, Enhanced or Assisted payroll subscription. Feature: Track changes to employee pay rates (only hourly, salary, bonus and commission items). Note: Rates shown on the report are based on existing paycheck data. Rates for salary items display the estimated annualized rate.
Improved! Inactive Inventory Items Included in Inventory Report TotalsIncluded With: QuickBooks Pro, Premier, Accountant 2019 and Enterprise 19.0. Accessible: From the menu bar, select Reports > Inventory > Inventory Valuation Summary or Inventory Valuation Detail Features: When preparing the Inventory Valuation reports, users can select to include inactive inventory items. A company's recommended process would be that all inventory items to made inactive do not have a quantity on hand in QuickBooks. However, often a business will make inventory items inactive despite having a quantity on hand. In QuickBooks Desktop 2019, users can choose to include inactive inventory items in the Inventory Valuation Summary or Detail report. Including all inventory items in these reports will ensure that accountants and their clients can reconcile the Inventory asset account total on the Balance Sheet to the total Asset Value on the inventory valuation reports.
Improved! Sick and Vacation Pay TrackingIncluded With: QuickBooks Pro, Premier, Accountant 2019 and Enterprise 19.0 with an Enhanced Payroll Subscription. Accessible: To set an employee’s accrual limits for sick or vacation, from the menu bar select, Employees > Employee Center and with an employee selected click the pencil icon to the right. Select the Payroll Info tab and select the Sick/Vacation button to edit the details for that selected employee. Features: Easy tracking and reporting of employee sick and vacation time (sick and vacation accrual requirements vary state by state; customer is responsible for ensuring compliance with applicable laws and regulations). QuickBooks users are warned when saving a paycheck transaction when sick and/or vacation time exceeds the available time for that payroll compensation item. In addition, paystub formatting has been updated to include: Accrued, Used and Available sick and vacation time details.
Improved! Sensitive Payroll PermissionsIncluded With: QuickBooks Enterprise 19.0. Accessible: From the menu bar, select Company > Users > Setup Users and Roles (note: only the Admin user for the file can add or modify users). Features: QuickBooks Enterprise 19.0 provides the Admin for the file with a more definitive view of any permission levels that when assigned to a user, would include access to sensitive payroll transactions. Admin user warned when assigning a permission that grants payroll transaction access. On the role List dialog, if a role has an asterisk (*) next to the name, that Role permits access to sensitive payroll transactions.
Improved! Easy UpgradeAvailable With: QuickBooks Pro (Plus), Premier (Plus) and Enterprise 18.0. This improvement was a slipstream release in a later maintenance releases of multiple years versions of QuickBooks. Feature: Simple two-click process to install the newest version of QuickBooks Desktop. The entire upgrade processes is automated and the user has the option to retain the older version of QuickBooks (recommended). When the user opens a newly installed version of QuickBooks Desktop, the links to their data file(s) will already be included in the No Company File Open window. This is an improvement from previous year’s versions of QuickBooks when after installing a new version, the user had to browse to find their QuickBooks files for the first time. Improved! Move QuickBooks to Another Computer Included With: QuickBooks Pro, Premier, Accountant 2018 and Enterprise 18.0. This was a slipstream release in a later maintenance release of QuickBooks 2018. Access: From the menu bar, select File > Utilities > Move QuickBooks to another computer. Feature: This tool moves your QuickBooks program and associated files (up to three) company data files easily to a new computer. To move the QuickBooks data file seamlessly your client will need:
- Old computer where current data file resides
- A thumb drive
- New computer with an internet connection